WHY WE CREATED THE PRICE CHANGE MODULE

Since version 1.212 of TowSoft (Jan 2021), our team has responded to an important request from our customers: that of no longer having to make price/rate changes, one by one, for the different items that can be added to the services that you provide.

From now on, our customers have access to the Price Change Module in order to schedule a price change that will come into effect on a specific date in the future. The best part is that it can be applied to several items, thus allowing enormous savings in time compared to the previous way of doing.

As a bonus, this new module will also allow to export a list of ALL your items at once, in CSV or PDF format, so that you can consult them outside of TowSoft (e.g. printed on paper or Excel), which was also not possible before.

HOW TO ACCESS THE PRICE CHANGE MODULE

In the left menu of the desktop version of your TowSoft, under the “Settings” section, go to “Item codes” and you will access the screen below that you are probably already familiar with.

Items Screen

Among the buttons on the right to the right of the screen, you will find the new button “Price change module”. Click on it to go to the feature discussed in this lesson.

“Price change module” button

OVERVIEW OF THE PRICE CHANGE MODULE

Price Changes Screen

First, you will notice that the price change table is separated into two tabs:

• Planned changes
• Applied changes

You will deduce that the first tab displays the changes that are to come with the name that was given to them, the user who planned them and the date on which they will take effect. In the second tab, the information is much the same, except that the date displayed will be the date on which the price change was actually applied.

Whether it is a planned or applied price change, you can always view the full details of them by clicking the button below in the “Actions” column, then selecting “View price change”. Plus, you will also have the option to rollback to previous prices (before the change) on an applied change and to cancel a planned change.

View the details of a price change or cancel it

DETAILS OF A PRICE CHANGE

Details of a price change

In the side panel that pop open, you will be able to see all the items that have been or will be affected by a scheduled price change. In the columns of the table, you will find the item’s Code, its name, the previous price and the new price. In addition, you will also be able to see the date on which the change was scheduled.

ROLLBACK OR DELETE PRICE CHANGE

Delete price change button

The second option when you click on the button with the three dots in it, will either be to delete a planned price change or to rollback an applied price change. The latter allows you to reinstate the “previous” price for the items that had been affected by the change. It could be useful in the event that you have to program new prices for the winter, then when the good weather returns, you could simply go back to the previous prices thanks to this option.

PLAN/SCHEDULE A PRICE CHANGE

From the “Price Change Module” screen, locate the “Modify prices” button, then click on it.

“Modify prices” button

STEPS TO SCHEDULE A PRICE CHANGE:

1- Choose in the “Operation” field the type of calculation to be performed between Percentage, Multiplication or Addition.

Select operation to perform

2- In the “Value” field, indicate the value to assign to the operation. This can be positive or negative, depending on whether it is a price increase or decrease.

Value field

Ex.

• Percentage with value of “10” = Increase prices by 10%
• Percentage with value of “-10” = Reduce prices by 10%
• Multiplication with value of “2” = Double the prices
• Addition with value of “1.50” = Increase the prices by 1.50

3- Select the items to which you want to apply the operation by checking their box in the first column.

Select the items to which you want to apply the operation

4- Click on the “Adjust for selected items” button to see in the “New price” column the result of the operation you have chosen for the items in question.

Adjust for selected items button

New prices, as per the applied operation

5- Carefully review the new prices and make manual adjustments, if necessary, in the last column. BE CAREFUL TO NOT MAKE ANY TYPOS.

6- Add a date on which the new prices should take effect in the “Date of change” field and give the change a name (ex. Winter 2022 rate hike).

Schedule and name the price change

7- Save the scheduling of your new prices by pressing “Save price change”. If you exit without saving, everything will be ignored.

Save price change

As mentioned above, you should then find the price change in the “Planned changes” tab after you save.